How Microsoft will change the storage of email signatures

As everyone knows, email signatures in Outlook for Windows are so far stored locally. They roam around, as it were, on different devices. But…Microsoft intends to change the way email signatures are saved. Let’s get this straight!

The change

By implementing a brand new feature, Microsoft aims to store email signatures in the user’s inbox, rather than save them locally. In this way, your signature settings are stored in the cloud, ensuring your experience is consistent when you access Outlook for Windows on any computer.  Existing local signatures will be read out and set as default for new messages and replies/forwards. The new feature will be available to any user of Microsoft 365 or

From the moment the change will be launched, the update will be automatically configured for existing users.

Microsoft Storage Email Signatures

What about third-party email services?

Accounts hosted on third-party on-premises servers, with third-party email services or through POP/IMAP accounts, currently cannot be roamed. As this will radically change the way email signatures are managed, you should be aware of the fact that some of your applications won’t run properly.

But don’t worry, Auxility is here to help you and provide you with the necessary support. If you have any problems or issues with this change, please do not hesitate to contact us. We’ll make sure you can go through this transformation flawlessly.

When will this change be implemented?

As Microsoft’s roadmap points out, the change should have been launched as early as June 2020. However, considering the current status, they’re still in the development stage.

When the final roll-out and launch will occur, is not yet clear. But as always, we try to keep you up to date with Microsoft’s latest novelties and updates.

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